Tuesday, January 29, 2008

Beinecke Rare Book and Manuscript Library Internship Program/Summer, 2008

Yale University's Beinecke Rare Book and Manuscript Library welcomes applications from current graduate students in library science, information studies, preservation, archives or a related program for its newly constituted internship program. The program has been designed to provide practical experience to current graduate students interested in pursuing a career in technical services in a special
collections setting.

The Beinecke Library, one of the world's largest buildings devoted entirely to rare books and manuscripts, is Yale's principal repository for literary archives, early manuscripts, and rare books as well as strong collections of historical materials. Its collections are internationally known and heavily used by scholars from around the world. For further information about the Beinecke Library, consult the
library's web site at: http://www.library.yale.edu/beinecke.

Responsibility for receiving, accessioning, processing and cataloging as well as the preservation and conservation of materials in the Beinecke, regardless of format, resides with the Technical Services Department. Printed Acquisitions, Preservation, Manuscripts, Metadata and indirectly the Rare Book Cataloging Team are all units in
Technical Services.

Interns will work in an area of their specific interest and have the opportunity to learn more about how special collection libraries and major research libraries are organized and function. Interns will undertake and complete a project based on their interests, skills and the needs of the Library.

The Beinecke Library has four internships available for the summer of 2008, and is looking to host an intern in each of the following areas(see the list at end for additional details):

- Archival and manuscript processing
- Digital library and metadata development
- Preservation
- Rare book cataloging and acquisitions

Interns will work closely with staff in each of these areas and will be integrated into the broader operations of the library through tours, meetings with staff in the Beinecke Library and the Yale University Library, and participation in special projects as available and necessary.

Eligibility and requirements

- Applicants must be current graduate students in good standing in a library science, information studies, preservation, archives or related program
- Applicants must have completed at least three courses before the start date of their internship
- Applicants must commit to 10 consecutive weeks of employment between June 1st and August 31st, 2008
- At the end of the internship, interns will be required to submit a final report describing their experiences or participate in an exit interview
- Applicants must be eligible to work in the U.S.
- Successful applicants will need to pass a security background check

Interns will receive a stipend of $7,500 to be used for housing,travel and other expenses. The stipend will be divided into three payments: one upon starting, the second halfway through and the third upon completion of the internship.

The Library strongly encourages applicants from underrepresented communities to apply.

Applicants should submit the items below by Feb. 29, 2008, with a decision made in the beginning of April. Successful candidates will be contacted in the beginning of April.
- Cover letter indicating internship area preference, as described below
- Current resume
- Three letters of reference and contact information, including one from your current institution
- List of completed classes (unofficial transcripts accepted)

Send these to:

Diane Y. Turner, Associate University Librarian for Human Resources
Staff Training & Community Development
P.O. Box 208240
New Haven, CT 06520-8240
fax: (203) 432-1806
email: hrlibrary@yale.edu,:

Please send any questions concerning the internships to hrlibrary@yale.edu


Archives and manuscript processing
- Arrange, describe, and preserve manuscript collections from the Yale Collection of American Literature, the Yale Collection of Western Americana, and/or the General Collection of Modern Books and Manuscripts.
- Create inventories and collection level descriptions encoded in EAD and MARC.
- Participate as needed in Manuscript Unit initiatives related to archival processing, accessioning, and manuscript cataloging.

Digital library and metadata development
- Gain a broad introduction to digital library development, metadata, and mass digitization programs with an emphasis on the digitization of rare books and archival materials in special collections
- Create metadata records across a wide range of materials that may include medieval and renaissance manuscripts, modern manuscripts and photographs, books, artwork, and maps, according to local and national cataloging standards including AACR2, LCSH, LC Authorities, and AAT/TGM II
- Develop and manage structural metadata using software such as MS Excel
- Working with library staff, design and implement web interface usability studies of digital library technologies and make recommendations on web-interface improvements
- Receive a broad introduction to various types of modern digital capture equipment (e.g., large format digital camera, flatbed scanner and film scanner), and gain an overview of scanning and editing workflows

Rare book acquisitions and cataloging
- Broad introduction to technical services functions for rare books with an emphasis on rare book cataloging for a wide range of material from the 15th century to the present
- Introduction and experience using Voyager, OCLC/Connexion and other bibliographic databases
- Introduction and experience with AACR2, DCRM(B) (Descriptive Cataloging of Rare Materials (Books)), LCSH, genre headings, and authority control.
- Specific projects will depend on a person's language skills,cataloging background, and interests (e.g. early books, artist books,maps, serials, or music)
- Acquisitions workflow including accession records, physical processing and tracking of materials prior to cataloging.

Preservation and conservation
- Condition assessments and treatment proposals
- Collection surveys, including printed materials, manuscripts,photographs, and A/V materials
- Coordinate environmental monitoring program and analyze data
- Liaise with vendors, including RFPs, contracts, and proposal reviews, for conservation treatments, housing, reformatting, and mass deacidification
- Assist with disaster preparedness and planning
- Aid in developing documentation including policies, procedures, best practices for workflow

Yale University is an Affirmative Action/Equal Opportunity Employer
See: http://www.library.yale.edu/lhr/jobs/intern/brbl-intern.html